Records Retention & Disposition
CU Boulder follows a strict policyÌýto ensure that university records are retained and disposed of in accordance with federal and state laws.
Records retention is the systematic management of university documents designed to meet legal requirements, optimize use of space, minimize cost, preserve the history of the university, and destroy outdated and useless records, through the deliberate identification and retention of necessary documents and the destruction of outdated and useless records in a documented and secure process.
Is your department disposing of records?
ÌýÌýYouÌýmust fill out and submit a Records Disposition Log.
When university records are to be disposed, departments are required to complete a records disposition logÌýand send itÌýto the Campus Controller's Office.ÌýDisposal of electronic records must also be recorded according to the state.
More Information
Establishes the university's principles and processes for the retention and disposal of all university records.
Departments should use this schedule to identify records that qualify for disposal.
Need to shred paper documents?
- CUÌýRecycling
CUÌýRecycling may be usedÌýfor shredding small quantities of paper documents.
To completeÌýshredding jobs that are too largeÌýfor CU Recycling, aÌýPSC approved vendorÌýwith a mandatory state price agreement is required. Select Document Destruction Services.
Questions or Comments?
- Policy Questions:ÌýMark Berge; Assistant to the Chancellor; 303-492-8909
- Disposition Logs:Ìýfiscalcompliance@colorado.edu
- Sponsored Projects:Ìýocgcompliance@colorado.edu