Student Travel Support Application

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Read Guidelines

I have read the Funding Guidelines and have all the documentation necessary to complete the request form.

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Student Information
Program type

Are you a graduate or undergraduate student?

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Major

Select your major(s).

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Major Selection Guidelines

If you are a dual major with both programs in CEAS, select both major programs. Do not select programs if you pursue only a minor or certificate in these programs.

Hints for specific majors:

  • Select Computer Science (CS) if you are an undergraduate or graduate CS major, pursue a BS in CS, a BA in CS, a BS in Applied Computer Science, an MS in CS, an MS in Technology, Cybersecurity, and Policy, a MS in Network Engineering, or are a PhD in CS.
  • Select Electrical Computer Energy Engineering (ECEE) if you major in Electrical Engineering, Electrical and Computer Engineering.
  • If you major in Robotics, Biomedical Engineering, or Material Science Engineering, you may also selectÌýElectrical Computer Energy Engineering.
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Event / Conference Information
Enter the title of the conference or event.
Event type

Is the event primarily educational (e.g., senior design competition) or research-related? Select "Other" if the event's focus is neither on research nor education. Examples include committee meetings to prepare a conference or organizational meetings of a student society.

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If you selected other, briefly describe the type of event. Why is it beneficial for your educational experience at CU?
Enter the sponsoring organization for the conference/event.
Equity, Inclusion and Diversity

Is the conference specifically for underrepresented groups or focused on supporting and promoting Equity, Inclusion, and Diversity in Engineering?

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Provide a link to the website of the event/conference if available.
Enter the location of the conference/event: city, state, country.
Conference Presentation

Will you present a paper or have you submitted a proposal to present a paper at the conference?

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Enter the title of your presentation
If available, upload documentation of your conference/event invitation, the acceptance of the conference/event presentation or paper, or the registration confirmation. Note that you can only upload a single PDF file.
One file only.
2 MB limit.
Allowed types: pdf.
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Group Travel
Group Event

Are you participating as a member of a group of CU students in this event? Important: only one member of the group should submit this form. You can add up to 15 group members. If your group has more than 15 members, please, email CEASStudentTravel@colorado.edu the names, email addresses, and majors of the students you cannot enter in this form. Please, note that if you travel as a group but each group member submits an individual travel request, the applications may be denied, or processing may be delayed.

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Group Member 1
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add another group member?
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Group Member 2
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add another group member?
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Group Member 3
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add another group member?
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Group Member 4
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add another group member?
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Group Member 5
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add another group member?
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Group Member 6
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add Group Member 7
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Add another group member?
Group Member 7
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add Group Member 8
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Add another group member?
Group Member 8
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add Group Member 9
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Add another group member?
Group Member 9
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add Group Member 10
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Add another group member?
Group Member 10
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add Group Member 11
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Add another group member?
Group Member 11
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add Group Member 12
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Add another group member?
Group Member 12
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add Group Member 13
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Add another group member?
Group Member 13
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add Group Member 14
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Add another group member?
Group Member 14
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
Add Group Member 15
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Add another group member?
Group Member 15
Select the major(s) of the group member. Use the ctrl-key to select multiple majors.
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Travel Information
When does the event start?
When does the event end?
When will you leave Boulder for the event?
When will you travel back to Boulder?
International travel

Does attending this conference/event involve international travel?

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Anticipated Travel Costs
Anticipated cost for airfare. If this is a request for group travel, enter the total amount for all group members. Enter 0 if not applicable.
Anticipated cost for ground transportation. If this is a request for group travel, enter the total amount for all group members. Enter 0 if not applicable.
Anticipated cost for lodging. If this is a request for group travel, enter the total amount for all group members. Enter 0 if not applicable.
Anticipated cost for meals. If this is a request for group travel, enter the total amount for all group members. Enter 0 if not applicable.
Anticipated cost for conference or event registration. If this is a request for group travel, enter the total amount for all group members. Enter 0 if not applicable.
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External Funding Sources
External funding outside CEAS

Have you applied for funding outside the Engineering College (e.g., campus, professional organization, ...)? Note that depending on the department or program, you are required to have applied for funding outside the Engineering College to receive department/program support. Please, check the guidelines.

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External funding - Sources
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To which of the following campus offices have to applied for travel support?
Enter all other campus and external organizations to which you have submitted funding requests.
Please, upload documentation that shows that you have applied for funding outside the Engineering College. You can upload only one file which may contain multiple applications. Only PDF is permitted.
One file only.
2 MB limit.
Allowed types: pdf.
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Faculty Support
Funding from faculty

Do you have a firm commitment from one or multiple faculty that they will co-sponsor your travel?

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Enter the first and last names of the faculty. In case you receive support from multiple faculty, please, only enter the name of the primary sponsor.
Faculty CU email address
Enter the amount the faculty will provide.
Upload a letter or email from the faculty stating the amount of travel support provided, along with the Speed Type to which the faculty's travel support will be charged.
One file only.
2 MB limit.
Allowed types: txt, pdf.
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Does any member of the group major in Aerospace Engineering?
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Aerospace Engineering Sciences Support

Support through the Department of Aerospace Engineering Sciences (AES)

The goal of AESÌýtravel grants is to support aerospace students in participating in regional and national conferences hosted by (1) professional societies for specific affinity groups and/or (2) groups focused on diversity, equity, and inclusion in engineering.Ìý

StudentsÌýreceiving funding through AES will be required toÌý(1) present their experiences to students and faculty in the department, and (2) complete a Q&A about their travel experience that will be featured in the AES newsletter.

A student can receive travel supportÌýonly once from AES.

Aerospace Engineering Sciences - Acknowledgement

I acknowledge the condition for receiving from the Aerospace Engineering Sciences Department. This is required to receive support from the Department.

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Aerospace Engineering Sciences - Prior Funding

Have you received travel support from the Department in the past?

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Please briefly describe (3-5 sentences) your group's goals (or your personal and professional development goals for individual grants) in attending this conference.
Please briefly describe (3-5 sentences) how you will carry your learning at the conference back to CU to benefit the larger CU Boulder community.
Does any member of the group major in Creative Technology and Design?
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ATLAS Support

Support through ATLAS

ATLAS encourages graduateÌýstudents to advance their own academic, professional, and career development through the publication and presentation of papers and/or attendance at conferences, seminars, symposia, and workshops. Funds are available through ATLAS and are intended to offset the travel costs associated with the presentation of papers, posters, research products or creative work. All ATLAS graduate students are eligible.ÌýPlease note that in order to be eligible for ATLAS travel funding, you must acknowledge your affiliation to the ATLAS Institute in your application form, all published papers, presentations, and conference listings.ÌýYou will need to demonstrate that you've complied with this requirement by uploading documentation via the form below. Documentation may include photos, PDFs of posters, links to presentations,Ìýcopies of conference paperwork etc. If your ATLAS affiliation is not consistently acknowledged across all of your conference materials, funding may not be awarded.

Because ATLAS funds are limited, we will only accept travel fund requests from students who have pursued the following opportunities and resources first:

  • Ask your advisor or research sponsor first. Your research contract or advisor’s discretionary account should be your primary support for travel.

  • Apply for any fellowships, travel funds or student volunteer opportunities offered by the conference organizers and/or sponsors.

  • Apply for the United Government of Graduate Students (UGGS) travel fund (see below).

  • You can only receive travel support from theÌýdepartment once per year.

ATLAS - Prior Funding

Have you received travel support from ATLAS?

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Enter the date when you received last travel support from ATLAS.
ATLAS - Acknowledgment

I will acknowledge travel support through ATLAS in all published papers, presentations, and conference listings.

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Does any member of the group major in Biomedical Engineering?
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Biomedical Engineering Support

The Biomedical Engineering (BME) Program provides travel grants to support BME undergraduates in participating in regional and national conferences for research, leadership, and networking purposes.ÌýApplicants must be making a presentation at the conference or be an officer in a CU student society associated with the conference.ÌýStudents receiving funding through BME will be required to complete a Q&A about their travel experience.Ìý

A student can receive travel supportÌýonly once per year from BME.

Biomedical Engineering - Prior Funding

Have you received travel support from the Biomedical Engineering Program for an earlier conference/event?

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Enter the date when you received last travel support from the BME Program?
Biomedical Engineering - Student Society Officer

Are you an officer in a student society associated with the conference for which you are applying?

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What is the name of the student organization and the title of your officer position?
In 3-5 sentences, please describe your group’s goals (or your personal and professional development goals for individual grants) in attending this conference.
In 3-5 sentences, please describe how you will carry your learning at the conference back to CU to benefit the larger CU Boulder community.
Does any member of the group major in Chemical and/or Biological Engineering?
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Chemical and Biological Department Engineering Support

Support through the Department of Chemical and Biological Engineering

The Department of Chemical and Biological Engineering provides supportÌýfor undergraduate students majoring in Chemical and/or Biological Engineering to attend research conferences and other educational/professional development events.

For students attending research conferences, you will need to present a research paper; see Conference/event information. In addition, you must have faculty funding that at least matches the Department contribution. Please provide information on theÌýFunding from Faculty page of this webform.

You can only receive travel support from theÌýdepartment once per year.

Chemical and Biological Engineering - Prior Funding

Have you received travel support from Chemical and Biological Engineering?

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Enter the date when you received last travel support from the department?
Chemical and Biological Engineering - Funding exception

If you do not meet the department requirements for receiving travel support, have you received an exception?

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Upload documentation that shows that the Department granted an exception that allows you to not meet the department requirments.
One file only.
2 MB limit.
Allowed types: pdf.
Does any member of the group major in Architectural and/or Civil Engineering?
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Civil Engineering Support

Support through the Department of Civil and Architectural Engineering

The Department of Civil and Architectural Engineering supports travel for undergraduate students majoring in civil or architectural engineering and graduate students in civil engineering, architectural engineering, and environmental engineering MS thesis and PhD programs.

The Department supports undergraduate student travel to ASCE competitions and for NSBE and SHPE conference networking events.

A student can receive travel supportÌýonly once from the Department.

Civil Engineering - Prior Funding

Have you received travel support from the Department of Civil Engineering before?

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Does any member of the group major in Computer Science?
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Computer Science Support

Support through the Department of Computer Science

The Department of Computer Science supports students and student groups traveling to a conference or competition that provides significant professional development opportunities.

Students can receive only one timeÌýtravel support from this department.

Computer Science - Prior Funding

Have you received travel support from Computer Science?

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Does any member of the group major in Electrical and /or Computer Engineering?
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Electrical, Computer and Energy Engineering Support

Support through the Department of Electrical,ÌýComputerÌýand Energy Engineering (ECEE)

The goal of the Department of Electrical, Computer & Energy Engineering (ECEE) travel grants is to support ECEE students by participating at regional and national conferences hosted by (1) professional societies for specific affinity groups and/or (2) groups focused on diversity, equity, and inclusion in engineering.

Does any member of the group major in Mechanical Engineering?
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Mechanical Engineering Support

Support through theÌýDepartment of Mechanical Engineering

The Department of Mechanical Engineering accepts applications for travel grants for up to $250 for in-state conferences and up to $750 for out-of-state conferences. These awards are given to facilitate educational and professional development through conference participation by a student presenting a paper or poster. PhD students are given preference, but highly qualified MS students are encouraged to apply. Applications are accepted throughout the academic year and are reviewed by the Graduate Committee.

The awards are given as scholarship money and will be applied to your CU account. If your account balance is zero, then a refund will be issued to you. Scholarships can be applied for only during the fall and spring semesters.

Funding is contingent upon formal acceptance of an abstract. Application requirements include:

  1. Copy of abstract or evidence of poster submitted to a conference for presentationÌý
  2. Written request to the Graduate Committee with the following:Ìý
    • Student’s name, degree plan, and expected graduationÌý
    • Destination & name of conferenceÌý
    • Summary of request, including description of benefits & opportunitiesÌý
    • Estimated expensesÌý
    • Amount requestedÌý
    • Description of additional financial support, if anyÌý
    • Name of faculty advisor(s)Ìý
    • Signature from faculty advisor(s) showing support for request

Note:ÌýIf proof of acceptance of paper/poster is not available at the time of your application, funds will not be awarded until such proof is submitted. Please note that if proof of acceptance is provided during the summer, funds may not be able to be applied until the beginning of the following fall semester.Ìý

DeadlinesÌý

  • Spring semester awards: Please apply by April 12th.Ìý
  • Fall semester awards: Please apply by October 20th.
Mechanical Engineering - Support

Do you receive support from the Department of Mechanical Engineering?

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Enter the amount the Department of Mechanical Engineering has committed to your travel support
Upload documentation that shows the amounts the Department of Mechanical Engineering provides for your travel. Note you can upload only a single PDF file.
One file only.
2 MB limit.
Allowed types: pdf.
Does any member of the group major in any other Department or Program?
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Department / Program Funding Support
Department Funding

You have selected a major for which the associated department/program has requested that you contact them directly for departmental support. Have you received a commitment to support your travel?

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Enter the amount your major department has committed to fund your travel.
Please, upload a document that shows the amount of funding and the Speed Type your major department has committed to your travel support.
One file only.
2 MB limit.
Allowed types: txt, pdf.
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College Support

The College of Engineering and Applied Science provides matching funds for undergraduate and graduate students.

Dean’s Office Matching Travel Grants are limited to a maximum of $300 for North American travel (US, Canada, & Mexico), and $400 for international travel. Group support isÌýlimited to a maximum award of $1,500 for the group.ÌýFunds are limited and are awarded on a first-come, first-served basis throughout the academic year (August 1 – July 31).

Please, note the following requirements:

  • It will only matchÌýfunding from a Department, Program, or Advisor within the College. Other travel awards/grants orÌýfunding from non-CEAS programs/departments do not qualify for matching.
  • Graduate Students must first apply for, and be denied, funding through the Graduate School before submitting this application. This CEAS funding for graduate students is intended to replace the Graduate School's travel grants when those funds are exhausted.Ìý
  • Conference and competition participants must attach proof of acceptance or invitation at the time of application. Incomplete applications will not be considered, see Conference/Event Information.
  • Only one award per student per academic year will be granted.Ìý
Dean's Student Travel Matching Fund

Have you already received support from the Dean's Student Travel Matching Fund for an earlier conference/event?

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Please, enter the date of the event for which you last received support from the Dean's Student Travel Matching Fund. Please, note that you can only receive support from this fund once in an academic year.
Dean's Student Travel Matching Fund - Graduate Student

Have you applied for, and been denied, funding through the Graduate School?

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Please, upload documentation that shows that your application to the Graduate School' travel grant has been denied. Note you can upload a single PDF file.
One file only.
2 MB limit.
Allowed types: pdf.
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Student Society Support

The BOLD Center supports students belonging to a BOLD-affiliated student society.ÌýSee a list of societies that can be found here.

BOLD student society association

Do you belong to a BOLD-affiliated student society?

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BOLD society eligibility

By which student society have you been selected to attend the conference? Note that you need to be an active member of this society.

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BOLD scholarship

Do you have a scholarship through the BOLD Center?

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BOLD Prior Conference Attendance

Have you ever attended a national or regional conference with any organization at CU Boulder?

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In 3-4 sentences, describe how this conference will specifically contribute to your professional development goals.
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Acknowledgment of Travel Policies
Travel Policies

I acknowledge that I will meet the requirements associated with my travel support request and I understand that current CU procurement and travel policies will apply, including policies for reimbursements, travel authorizations, and booking air travel. Failure to follow those policies may mean that your funding allocation is withdrawn or reduced.

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Please, note that processing your travel request will take at least two weeks. Accelerating this process to take less than two weeksÌýis not possible.